Thinking coworking the anny way
In anny, every bookable object (desk, room, parking space) is represented by a resource. Services define how and at what price something is booked. Communities control access, and subscription plans automate membership and billing. The core principle: resources show what is bookable. Communities determine who may book. Subscription plans connect both with automatic payment.- Essential plan or higher for subscription plans and automated invoicing
- Online payment has to be activated beforehand, so subscriptions and recurring charges work
Step-by-step setup
1
Create resources
Open Resources in the left menu and click +New. Create every bookable object as its own resource: workspaces, offices, meeting rooms, parking spaces, equipment.For several workspaces in one room: create the room as a resource and add the individual desks as child resources under Availability. You can find more about the configuration under Configure a resource.
2
Define services
Inside a resource, switch to the Service / Booking option tab. Define how long or short a booking may be (flexible or fixed duration) and set the price. You can find the details under Configure a booking option.
3
Set up communities
Open Communities from the menu bar and create a new community. You can invite members manually by email or have them assigned automatically through a linked subscription plan.Assign exclusive booking options to the community, so only members see certain services or conditions.
4
Create subscription plans
Open Subscription plans in the left navigation and click +New. Under General information, configure the price, term, cancellation conditions and automatic renewal.Link the plan with a community: subscribers are added automatically and removed again when the subscription expires. Optionally add benefits to make the advantages of the plan visible.
5
Configure invoicing
Activate automated payment handling under Account settings > Online payment. From then on, anny manages invoices, incoming payments and recurring charges automatically. You can find more details under Online payment & fees.
6
Check your booking page
Open your booking page in the browser and test the whole flow: find a resource, select a service, book. Check that community-protected areas are only visible after signing in.
Typical examples
Coworking space with flex desks, meeting rooms and a monthly subscription
Coworking space with flex desks, meeting rooms and a monthly subscription
1
Resource structure
- Resource Open Space with 20 child resources (Desk 1 to Desk 20)
- Resource Meeting room A (single availability)
- Resource Meeting room B (single availability)
2
Services
- Open Space: day pass (8h, 25 euros) and half-day pass (4h, 15 euros)
- Meeting rooms: hourly (from 1h, 30 euros/h)
3
Community and subscription plan
- Community Members with the exclusive service Meeting room Members (20 euros/h instead of 30 euros/h)
- Subscription plan Flex Membership (89 euros/month, cancellable monthly, linked with the Members community)
4
Result
Members pay 89 euros per month, automatically get access to the Members community and book meeting rooms at the preferential price. Non-members book desks at the regular daily price.
Additional settings & options
Maps (interactive floor plans)
Visualize rooms and workspaces on an interactive floor plan. Members pick their spot visually and book it directly from the map view.Learn more
Smart lock integrations
Hand out digital access credentials automatically for booked periods, so your customers get in without stopping at a reception desk.Learn more
Subscription management
Manage existing subscriptions centrally in the admin area: handle requests, control notifications, track cancellations and renewals.Learn more
Customer balances & collective invoices
Collect invoice drafts per customer or company on an open balance and consolidate them into one collective invoice at the end of a period.Learn more
FAQ
Which payment methods are available for subscriptions?
Which payment methods are available for subscriptions?
For subscriptions, customers can use SEPA direct debit, credit card, Apple Pay and Google Pay. Apple Pay and Google Pay are only available on mobile devices. For subscriptions in CHF, credit card and PayPal are available (TWINT does not support recurring payments).
Can members take out a subscription without logging in?
Can members take out a subscription without logging in?
Yes. You can configure per subscription plan whether a login is required. If guest checkout is activated, customers enter their details directly at checkout and can assign the subscription to their account later by registering.
Can a subscription start at a later point in time?
Can a subscription start at a later point in time?
Yes. If you activate the future start for a plan, customers can pick a start date in the future during checkout. The subscription then only begins at the selected date.
What is the difference between coworking and desk sharing in anny?
What is the difference between coworking and desk sharing in anny?
Coworking is aimed at providers that rent out desks to external customers (public booking page, subscriptions, online payment). Desk sharing is aimed at companies that manage internal workspaces for their own employees (closed community, SSO, no payment).
How are members assigned to a community automatically?
How are members assigned to a community automatically?
Link a subscription plan with a community. As soon as someone takes out the plan, they are added to the community automatically. When the subscription expires or is cancelled, they are removed again automatically.