Thinking room booking the anny way
In room booking, every physical room is its own resource. The booking option defines how the room is booked: by the hour, half day or full day, with a price and, if needed, tiered rates. On the booking page, customers first choose the room and then the booking option they want (resource-first flow).Step-by-step setup
1
Create the resource
Open Resources in the menu bar and click New. Give it a name (e.g. “Conference room ground floor”) and add the capacity, equipment and an image. Use categories (e.g. “Seminar rooms”, “Event halls”) to structure several rooms.
2
Create a schedule
Go to Resource → Availability → Schedules and create a schedule with the bookable days and times. For a cultural venue, this could be Tuesday to Saturday, 09:00 to 22:00.
3
Configure the booking option
Open the resource and switch to the Booking options tab. Create one or several options:
- By the hour: flexible duration, e.g. min. 2 hours, max. 10 hours, hourly price €25
- Full day: fixed duration of 8 hours, flat price €150
4
Add forms
Under Booking option → Form you can ask for additional information per booking. Typical fields for room booking:
- Number of people
- Purpose of use (e.g. workshop, celebration, seminar)
- Preferred seating layout
- Contact person on site
5
Add legal documents
Under Booking option → Legal documents you upload your terms and conditions, usage rules or house rules. Customers have to accept them at checkout. Optionally, you can require a digital signature.
6
Activate online payment
Set up Stripe Connect under Payment handling. Then activate online payment on the booking option. Customers pay directly when booking, by credit card, Apple Pay or Google Pay.
7
Define cancellation conditions
Under Booking option → Cancellation conditions you define until when a free cancellation is allowed and which fees apply after that. Example: free cancellation up to 7 days in advance, then a 50 % cancellation fee.
8
Check your booking page
Open your booking page and check the whole flow: room selection, time selection, form, legal documents, payment. Test it with a sample booking.
Typical examples
A business centre rents conference rooms to external customers
A business centre rents conference rooms to external customers
A business centre offers 4 conference rooms of different sizes for hourly rental. External companies book rooms for workshops, client meetings or training sessions.
A cultural venue rents out its event hall for celebrations and events
A cultural venue rents out its event hall for celebrations and events
A cultural centre offers its large hall and a smaller seminar room for external events: weddings, concerts, readings and club festivities.
Additional settings & options
Maps & interactive floor plans
Draw your rooms onto an interactive building map, so that your customers can find them visually and book them directly from the map.Learn more
Smart Availability
Link rooms with each other to map spaces that can be divided. If one half is booked, anny automatically blocks the entire room as well.Learn more
Dynamic Pricing
Configure discounts from a certain booking duration, weekend surcharges or occupancy-based price adjustments for every booking option.Learn more
Smart locks & access
Connect locking systems with anny to automatically create a time-limited PIN or access to the booked room for every single booking.Learn more
FAQ
Can I confirm booking requests manually instead of automatically?
Can I confirm booking requests manually instead of automatically?
Yes. Deactivate the setting “Automatically accept all bookings” in the booking option. Customers then send a request that you accept or decline in the calendar or under Bookings.
How do I ask for individual information during the booking?
How do I ask for individual information during the booking?
Under Booking option → Form you create your own fields (text, dropdown, number, file upload). You see the answers in the booking overview and in the export. Alternatively, you can also add general fields at organisation level under the account settings.
Can I split a large hall into two bookable halves?
Can I split a large hall into two bookable halves?
Yes, with Smart Availability. You create the full room and the halves as separate resources and link their availability. If one half is booked, anny blocks the full room automatically, and the other way around.
Can customers accept terms and conditions or usage rules before booking?
Can customers accept terms and conditions or usage rules before booking?
Yes. Under Booking option → Legal documents you add PDF documents that are shown at checkout. Customers have to accept them (checkbox) or, optionally, sign them digitally before they can complete the booking.