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With communities, you create internal booking pages where selected resources are accessible only to specific groups of people. This way you separate internal from external bookings and control exactly who sees and can book which content.
  • Available from Essential (2 communities). Higher plans offer more: Professional 5, Business 20, Enterprise unlimited.
  • Enable Communities beforehand under Account settings > Features to unlock the menu item in the navigation.

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How does a community work?

A community is a closed area within your anny account. You link resources and booking options to a community and define which people get access as members. Only members see and book the assigned resources on the community home page. The basic principle:
  1. You create a community and give it a name.
  2. You link resources (individually, as a group or the entire organization).
  3. You add members (manually, via auto-join or through a subscription).
  4. Members see only the linked resources on their community home page and can book there.
Every member needs an anny account to join a community.

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When do I use this?

  • Companies with internal desk sharing or room booking: employees should book workspaces and rooms without external people seeing them.
  • Coworking spaces with member conditions: members get access to exclusive resources and prices through their community.
  • Universities and colleges: students and staff book study spaces or labs that are visible only to their own faculty.
  • Clubs and associations: club members book spaces and courses that stay hidden from non-members.
Not suitable for: purely public booking pages without access restriction. There the standard booking page without a community is enough.

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Connection with other features

  • Booking quotas: link quotas to a community to assign members a limited booking budget (quantity, duration or amount).
  • Subscriptions & memberships: assign a community in the subscription settings. Members are automatically added to the community when they sign up for the subscription.
  • Attribute mapping (SSO): automatically sync user groups from your identity provider with communities.

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Settings & options

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Assign resources

By default, select all services is active. Disable this option to assign only certain booking options.

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Visibility of resources

Both the viewer and the booking person must be part of the same community for other members’ bookings to be visible.

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Add members

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Member roles

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Incognito mode

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External links on the community home page

Community admins can store up to three external links per community. Each link consists of a name, a URL and an icon. The links are shown to members on the community home page in the web.
External links are currently only available in the web, not in the app.

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Remove members

Removed members receive no notification and can be invited again later.

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Practical examples

1

Create a community

Open Communities in the menu bar and click New+ in the top right. Give it a name, e.g. Frankfurt office.
2

Link resources

Via Add resource group, add the Frankfurt office group, which contains all workspaces and rooms.
3

Set the visibility

Set the visibility of the linked resources to visible and bookable for members only.
4

Enable auto-join via domain

Switch to the Auto-join tab, click + Custom domain and enter your company domain (e.g. company.com). New registrations with this domain automatically become members.

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FAQ

Yes. A user can be a member of any number of communities and has access to the resources linked there in each community.
Members no longer see the resource on their community home page and can no longer book it there. Existing bookings remain.
Only if both people are part of the same community and the booked resource is in that community. Incognito mode additionally controls whether members are visible to each other.
No. The Guest role allows only booking. Personal data of other members stays protected.

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Troubleshooting

The resource is not linked to the community or the visibility setting excludes the member. Check under the community whether the resource is assigned, and check the visibility setting of the resource within the community.
The member’s email domain does not match the stored domain. Check under Auto-join whether the domain is entered correctly (e.g. company.com instead of www.company.com). For SSO: check whether the attribute mapping is configured correctly.
External links are currently only visible in the web, not in the app. Also check whether the URL is stored correctly (incl. https://) and whether the link limit of three has not been exceeded.