To set up events, the feature Multiple availability of resources has to be activated under Organisation > Features.
Thinking events the anny way
In anny, a resource represents your event (e.g. “Afterwork Meetup”). The matching service or booking option defines the bookable ticket (e.g. “Event ticket”). Instead of regular opening hours, events work with available dates: one fixed time slot per event date. The core principle: for every available date of a resource, you can link further resources as provided resources (e.g. an event space), which are then blocked automatically for that time.Decision helpers: when do I use what?
Events vs. courses
Rule of thumb: If a single occasion is the focus, use an event. If a recurring structure with several sessions is the focus, use a course.
Step-by-step setup
1
Build your resource structure
Create your event as a separate resource. If you want to manage a room or equipment separately, create those as their own resources too.To do so, click Resources in the left menu and +New in the top right.
2
Define the service
Open the Booking option tab of your event resource and create an option (e.g. “Event ticket” or “Workshop participation”) with duration according to schedule.
3
Set up availability
Open the Availabilities tab of the event resource.
- Set the quantity to Multiple availability and enter the number of available tickets under Available quantity (e.g. 15).
- Scroll to Available dates and click + Add available date.
- Under the General tab, set the day and time of your event.
4
Link provided resources (optional)
Open the Settings tab of the available date. Under Provided resources you connect rooms, equipment or staff that should be scheduled for the date and blocked automatically.
5
Check your booking page
Have a look at how everything appears on your booking page. Test the visibility of the available dates and the complete booking process.
Typical examples
Networking event with room blocking
Networking event with room blocking
Goal: You want to offer a networking evening with 80 spots and block the event space automatically.
1
Create resources
Create the resource Afterwork Meetup and the resource Event space North.
2
Create the service
For the resource “Afterwork Meetup”, create the service Event ticket.
3
Configure availability
Set the availability to Multiple availability with an available quantity of 80. Add an available date (e.g. Friday, 18:00 to 21:00).
4
Link the room
Open the Settings of the date and add the resource “Event space North” under Provided resources.
Webinar with a limited number of spots and a minimum number of participants
Webinar with a limited number of spots and a minimum number of participants
Goal: You want to offer an online event with 50 spots that only takes place if at least 10 people register.
1
Create the resource
Create the resource Webinar: Product update Q3.
2
Create the service
Create the service Webinar participation.
3
Configure availability
Set it to Multiple availability with an available quantity of 50. Add the specific webinar date.
4
Set the minimum number of participants
Open the Settings of the date. Set the minimum number of participants to 10 and define a cancellation deadline (e.g. 24 hours before the start).
Additional settings & options
Waiting list
Let your customers get notified automatically as soon as a spot becomes free again on an event date that is already fully booked out.Learn more
Schedules & dates
Understand the difference between regular schedules and individual available dates when you control the availability of your resources.Learn more
Check-In terminal
Issue QR code tickets for event bookings and give your participants a quick and uncomplicated check-in on site right at the terminal.Learn more
Personalisation
Personalise the ticket with the name of the person who actually attends the event, so that the right name appears on every single ticket.Learn more
FAQ
Can events have several dates?
Can events have several dates?
Yes. You can add several concrete event dates in the availabilities. What matters is that the offering is meant as an event in terms of content, and not as an ongoing course with recurring session logic.
What happens when my event is fully booked?
What happens when my event is fully booked?
As soon as the available quantity is reached, the date is no longer shown as bookable on the booking page. Activate the waiting list, so customers can get notified automatically as soon as a spot frees up.
Can an event be cancelled automatically?
Can an event be cancelled automatically?
Yes. If you set a minimum number of participants with a cancellation deadline, anny cancels the date automatically when the threshold is not reached by the deadline. All customers who have already registered are notified.
Why is my event not shown on the booking page?
Why is my event not shown on the booking page?
Check whether the date was created correctly in the availabilities and still falls within the booking rules. A capacity limit that has been reached or an expired booking deadline can also mean the event is no longer visible.
Are one-off workshops more like events or courses?
Are one-off workshops more like events or courses?
If the workshop is a single date with an event character, an event setup fits. If several sessions, content that builds on each other or a recurring structure are the focus, a course setup is the better choice.