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With user management in anny, you decide which people can log in to your account and what rights they have. You reach user management via your Avatar (top right) → Manage Admin Users. There you see all active admin users with name, email address, join date, and assigned role.

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Invite a user

Pending invitations are shown on the same page. There you also see when the invitation was sent and how long it is valid. If needed, you can withdraw the invitation.
1

Open admin user management

Navigate to your avatar and open the Admin user management.
2

Invite an admin

Click + Invite in the top right to invite someone. Enter the name, email address, and the role for the person. Optionally, you can adjust the role by removing or adding the checkboxes for the permissions.

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Create and assign roles

Roles are reusable permission sets that can be assigned to any admin. This way you do not have to set up individual rights for each user.

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Role examples

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Permissions at a glance

Each admin user gets a permission level per area:

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Permission areas

Permissions can be applied to the following areas:
Bold areas can additionally be restricted to specific elements (for example only certain resources or communities).

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Adjust a user’s permissions

You can adjust an individual user’s permissions without changing the assigned role globally.
Restricted permissions can be granted at the resource, group, or category level. This lets you, for example, give a department head access only to their department’s conference rooms.

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Check the result

After setup, you can recognize success by the following points:
  • The invited user appears in user management with the assigned role.
  • When logging in, the user only sees the areas and resources they have been given permissions for.
  • New roles appear in the Roles tab and can be selected when inviting.

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FAQ

Yes. Via the three dots in the user’s row, you can set individual permissions that apply independently of the global role.
The change affects all users assigned this role. Individual permission adjustments (via the three dots) remain unaffected.
We recommend a maximum of 1-2 super admins per account. All account-wide settings (user management, integrations, webhooks, exports/imports) should be managed exclusively by this role.
No. Restricted permissions can only be granted at the resource, group, or category level. An assignment at the community level is currently not possible.

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Troubleshooting

In user management, check via the three dots whether the restricted permissions are correctly set to the resources you want. Without an active restriction, a user with the View right at the resource level has access to all resources.
With an active SSO or SCIM connection, automatic user provisioning can overwrite individual permissions. Check the attribute mapping configuration and make sure role information is passed correctly.
Make sure resource groups are created in your account. The group/category selection is only shown if corresponding groups exist.