Skip to main content
The anny Outlook Add-In extends Microsoft Outlook with a direct booking function for anny. With the add-in, you can book resources, manage participants and register visitors without leaving Outlook.
  • Book rooms and desks directly when creating an Outlook appointment
  • Register visitors for meetings, even without a room booking
  • Automatically create private appointments as incognito bookings
The add-in is especially suited for companies that use room booking, desk sharing or visitor management and whose teams work mostly in Outlook.

​
Typical use cases

​
How the Outlook Add-In works

The add-in is provided as a Microsoft 365 app via the M365 Admin Center. After installation, it appears automatically in Outlook and activates when an appointment is sent (OnAppointmentSend event). Communication runs through the anny API. Users authenticate with their Microsoft account. The add-in requires read access to calendar entries and basic profile information.

​
Connecting the Outlook Add-In

​
Requirements

Microsoft side:
  • Microsoft 365 admin rights (for organization-wide deployment) or Exchange admin rights (for on-premise)
  • Outlook version 2206 (build 15330.20196) or newer
  • Hostnames allowed in the firewall: outlook.anny.co, cdn.anny.co, auth.anny.co, b.anny.co, api.anny.co, select.anny.eu, appsforoffice.microsoft.com
anny side:
  • An active anny account with at least one bookable resource

​
Installation via the M365 Admin Center

1

Open the M365 Admin Center

Go to admin.microsoft.com and navigate to Settings → Integrated apps.
2

Search for the anny add-in

Click Get apps and search for anny bookings. Click Get it now.
3

Configure the deployment

Choose who the add-in should be deployed to (the entire organization, specific groups or individual users) and confirm the deployment.
4

Accept the permissions

Accept the required permissions. The add-in requires read access to calendar entries, profile information and permission to read and write appointment items.
After deployment, the add-in appears automatically in Outlook and activates when appointments are created or sent.

​
Installation via Exchange (on-premise)

1

Download the manifest

Download the add-in manifest: https://b.anny.co/integrations/outlookAddIn/manifest
2

Adjust the mailbox version

If the installation fails, replace the mailbox version 1.12 with 1.1 in both places in the XML file:
3

Upload the manifest in the Exchange Admin Center

Upload the adjusted XML file in the Exchange Admin Center as an add-in for your organization.
After installation, the add-in is available to all users in the organization.
If the add-in cannot be installed via the Microsoft App Store, use the direct manifest download instead: https://store.office.com/app/download?assetid=WA200006281&cmu=en-US

​
Permissions in detail

​
Setting up visitor registration

Visitor registration via the add-in is currently in the beta phase. The full form and legal documents still need to be filled in.
To register visitors directly from the Outlook Add-In, at least one resource of the category visitor-registrations (visitor registration) must be set up in your anny account. As soon as such a resource is used in the booking context:
  • The visitor registration flow is activated (also possible without a room booking)
  • A user badge icon appears next to the relevant participants in the participant view

​
Limitations

  • The add-in only works with Outlook version 2206 (build 15330.20196) or newer
  • On-premise installations may require a manual adjustment of the mailbox version in the manifest
  • Visitor registration only works with resources of the category visitor-registrations
  • Visitor registration is in beta: the full form and legal documents are still needed
  • Rescheduling by an appointment owner other than the original booker can lead to new bookings instead of changes

​
Removing the add-in

When you remove the add-in, users can no longer create new bookings via Outlook. Existing bookings in anny remain.
1

Open the M365 Admin Center

Go to admin.microsoft.com and navigate to Settings → Integrated apps.
2

Select the anny add-in

In the list of integrated apps, search for anny bookings and click it.
3

Remove the add-in

Click Remove and confirm the uninstallation. The add-in is removed for all users in the organization.

​
FAQ

No. When deployed via the M365 Admin Center, the add-in becomes available automatically for the selected users or the entire organization.
Yes. The add-in is compatible with Outlook for Windows, Mac and Outlook on the web, provided the minimum version is met.
Yes. As long as a resource of the category visitor-registrations is set up, you can register participants directly as visitors without making a room booking.
Private appointments can be created as incognito bookings in anny. This way they are not shown visibly to other users in anny.
Yes. The add-in works with both anny instances. Users do not necessarily have to be in the cloud.

​
Troubleshooting

Check whether your Outlook version is at least 2206 (build 15330.20196). Make sure the add-in was deployed for your user group in the M365 Admin Center. With firewall restrictions, the hostnames outlook.anny.co, cdn.anny.co, auth.anny.co, b.anny.co, api.anny.co, select.anny.eu and appsforoffice.microsoft.com must be allowed.
In Exchange environments, the mailbox versioning is different. Replace the mailbox version 1.12 with 1.1 in both places in the manifest and try the installation again.
Check whether the used resource is assigned to the category visitor-registrations. The badge only appears when at least one resource of this category is active in the booking context.