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With the anny Outlook add-in, you book meeting rooms and workspaces right when creating an Outlook appointment. The selected room is added automatically as the location and stays in sync with the appointment.
The Outlook add-in must have been provided by your IT admin in Exchange. If you can’t see it, contact your IT team.

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Make a booking

1

Create a new appointment

Open Outlook and click New appointment. Set your desired time as usual.
2

Open the anny add-in

In the appointment pop-up, click the three dots at the top right and select anny. The add-in opens on the right-hand side.
3

Check available resources

You’ll see all resources available for the selected time period (e.g. meeting rooms, workspaces).
4

Select a room

Click Select on the resource you want. The room is added as the location to the Outlook appointment.
5

Send the appointment

Click Send. Your booking is complete.
You can also add several rooms to one appointment, e.g. a meeting room and a parking space.

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Filter options

In the add-in, you can refine your search:
  • Adjust the time period: Under “Find booking”, choose between Exact match, Same day or Within the week.
  • Filter by properties: Open the filter icon to search by equipment, capacity or location.

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Login

You can log in to the Outlook add-in with your SSO (single sign-on) or your anny account. The login is saved, so you don’t have to sign in again for every appointment.

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Good to know

  • Moving an appointment: When you move your Outlook appointment, the anny booking changes with it automatically in real time.
  • Deleting an appointment: Deleting the appointment also cancels the booking in anny.
  • Incognito booking: If you send a private Outlook appointment through the add-in, the booking is created in anny as an incognito booking (not visible to other admin users).
The add-in must be provided by your IT admin in Exchange or the M365 Admin Center. Ask your IT team whether “anny bookings” is installed.
Make sure you added the room through the anny add-in (not through the native Outlook room search). Only rooms booked through the add-in sync.
Check whether the selected time period is correct. If no resources are shown, they may all be fully booked for that time period. Adjust the time filter.
No, the add-in always books on behalf of the logged-in user. For bookings on behalf of others, use the Connected Persons feature on the booking page.