Connect Microsoft 365 to your anny profile (Private Beta)

Connect your Microsoft 365 work account to your anny profile. You see your meetings directly in anny, book the right rooms and show your booked desk or room as your Teams status.

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What you can do with it

• Teams status: Your current booking appears as your status in Teams automatically.
• Meetings on your home screen: See your meetings for the next 7 days and spot which ones still need a room.
• Book rooms: anny suggests free rooms that fit your meeting.
• Calendar: See your bookings and meetings in one view.
• Teams meeting: Create a Teams meeting while you book a meeting room.
• Profile picture: Use your Microsoft profile picture with one click.

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Requirements

• You have a Microsoft 365 work account.
• You use anny in a browser. The connection isn’t available in the mobile apps.
• For the Teams status and room suggestions, you’re a member of a community in your organization.

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Connect Microsoft 365

Once connected, you see Connected as with your email address.

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Your settings

• Work organization: The organization whose bookings set your Teams status and whose rooms are suggested.
• Show my active booking as my Teams status: Turns the Teams status on or off.
• Show my meetings on my home screen: Shows or hides your meetings.
• Sync profile picture: Copies your current Microsoft profile picture once. You can upload your own picture again at any time.

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How the Teams status works

When a confirmed booking in your work organization starts, anny sets your Teams status, for example 📍 Desk 3.01 · Open Space Floor 3. It also sets your work location to the office.

• If several bookings run at the same time, the shortest one counts. A meeting room takes priority over a desk you booked for the whole day.
• The status expires automatically when the booking ends.

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Meetings and matching rooms

Your home screen shows your meetings for the next 7 days. Changes made in Outlook can take up to 5 minutes to appear. Each meeting has a label:

• No room: No room has been booked yet.
• Room booked: The meeting is linked to an anny booking, whether it was made in anny, the Outlook add-in or by email.
• Has a room: A room is already set in Outlook.

For a meeting without a room, click Book a room. anny shows up to three rooms that are free at that time:

• Online meetings: Small rooms come first. Rooms with up to 2 seats are marked Best for calls.
• In-person meetings: You see the smallest rooms that fit everyone.

Click Book to reserve the room right away. If a room can’t be booked directly, its booking page opens. If you select Add room to the Outlook meeting, anny adds the room as the location of your meeting. Microsoft asks for one additional permission the first time.

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Bookings and meetings in the calendar

Click Open calendar on your home screen, or switch to the calendar view under Bookings. Your meetings appear in gray next to your bookings.

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Create a Teams meeting while booking

When you book a meeting room, you can select Create a Teams meeting. You’ll find this option at checkout and in the planner’s add-ons step.

• The first time, Microsoft asks for permission to write to your calendar. If you decline, the option stays off.
• The meeting appears in Outlook once you complete the booking.
• If you reschedule the booking, the meeting moves with it. If you cancel the booking, the meeting is removed.
• This only applies to meetings anny created. If you only linked an existing Outlook meeting to a room, anny doesn’t change it when you cancel.

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Disconnect

Under Microsoft 365, click Disconnect. anny permanently deletes the connection and its stored credentials. Teams meetings that were already created stay in Outlook.

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Permissions and privacy

anny requests these Microsoft permissions when you sign in: In the booking details, your organization only sees that a booking is linked to Microsoft 365. The join link and your Microsoft account aren’t shown there.

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Troubleshooting