The schedule or appointment is the foundation of your resource availability. A resource requires an available time (schedule/appointment) when it can be booked. You can find the setting here in your admin area under Resource > Availability. The schedule/appointment determines when your resource can be booked, and the available quantity controls how often it can be booked simultaneously.
You can set regular, recurring schedules (e.g., Mon-Fri, 9:00-18:00) or one-time appointments (irregular schedules). Make sure you have created at least one schedule or appointment so that your resource can be booked.
Schedules: Regular availabilities are particularly suitable for room resources or individuals.
Appointments: Irregular availabilities are suitable for events, workshops, and one-time events.
Schedule
How do you create a regular schedule?
In the 'Availabilities' section of your resource, navigate to the + button to create a new schedule.
Set a title for the schedule.
Add the desired days via 'Add Regular Availability'.
If you want to specify a certain start or end date, you can enter this in the 'Availability Period' field. If your schedule should always be applied, no additional entry for the availability period is necessary.
How can you centrally view and manage your schedules?
In the overview, you will find all schedules that are connected to your resource (left area) and the unconnected schedules (right area). By clicking on the + symbol, you can select existing schedules and link them to your resource. This simplifies the central management of your standard schedules and enables quick and efficient adjustments.
How do you add multiple schedules?
You also have the option to create multiple regular schedules for a resource. This feature is especially useful if you have different availabilities during holidays or off-season.
For this, set a standard schedule that always applies and additionally a special schedule for changes due to holidays. With the 'Availability Period' setting, you determine when the special schedule is active.
Appointments
Appointments can flexibly be created as one-time availabilities.
Choose + Add Irregular Availability.
Set the desired date or period for multi-day events.
Set the available quantity if it differs from the resource availability.
Save your details
We hope this guide helps you to create and manage your schedules efficiently. Feel free to contact us if you have any further questions.