> ## Documentation Index
> Fetch the complete documentation index at: https://docs.anny.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Book Through the Outlook Add-In

> Book rooms and workspaces straight from Outlook, without opening the anny booking page.

With the anny Outlook add-in, you book meeting rooms and workspaces right when creating an Outlook appointment. The selected room is added automatically as the location and stays in sync with the appointment.

<Info>
  The Outlook add-in must have been provided by your IT admin in Exchange. If you can't see it, contact your IT team.
</Info>

## Make a booking

<Steps>
  <Step title="Create a new appointment">
    Open Outlook and click **New appointment**. Set your desired time as usual.
  </Step>

  <Step title="Open the anny add-in">
    In the appointment pop-up, click the **three dots** at the top right and select **anny**. The add-in opens on the right-hand side.
  </Step>

  <Step title="Check available resources">
    You'll see all resources available for the selected time period (e.g. meeting rooms, workspaces).
  </Step>

  <Step title="Select a room">
    Click **Select** on the resource you want. The room is added as the location to the Outlook appointment.
  </Step>

  <Step title="Send the appointment">
    Click **Send**. Your booking is complete.
  </Step>
</Steps>

<Tip>
  You can also add several rooms to one appointment, e.g. a meeting room and a parking space.
</Tip>

## Filter options

In the add-in, you can refine your search:

* **Adjust the time period:** Under "Find booking", choose between **Exact match**, **Same day** or **Within the week**.
* **Filter by properties:** Open the filter icon to search by equipment, capacity or location.

## Login

You can log in to the Outlook add-in with your **SSO** (single sign-on) or your anny account. The login is saved, so you don't have to sign in again for every appointment.

## Good to know

* **Moving an appointment:** When you move your Outlook appointment, the anny booking changes with it automatically in real time.
* **Deleting an appointment:** Deleting the appointment also cancels the booking in anny.
* **Incognito booking:** If you send a private Outlook appointment through the add-in, the booking is created in anny as an incognito booking (not visible to other admin users).

<AccordionGroup>
  <Accordion title="I can't see the anny add-in in Outlook">
    The add-in must be provided by your IT admin in Exchange or the M365 Admin Center. Ask your IT team whether "anny bookings" is installed.
  </Accordion>

  <Accordion title="My appointment moves, but the booking doesn't">
    Make sure you added the room through the anny add-in (not through the native Outlook room search). Only rooms booked through the add-in sync.
  </Accordion>

  <Accordion title="I can't see any available resources">
    Check whether the selected time period is correct. If no resources are shown, they may all be fully booked for that time period. Adjust the time filter.
  </Accordion>

  <Accordion title="Can I book for others through the add-in?">
    No, the add-in always books on behalf of the logged-in user. For bookings on behalf of others, use the Connected Persons feature on the booking page.
  </Accordion>
</AccordionGroup>

> Important information for agents:
>
> * Installation: M365 Admin Center → Settings → Integrated apps → "anny bookings"
> * Login in the add-in: SSO or anny account, stays persisted
> * Sync logic: moving an Outlook appointment = the booking is updated in real time
> * Deleting an Outlook appointment = the booking is cancelled
> * Private appointment through the add-in = incognito booking in anny
> * The native Outlook room search is NOT connected to anny, only the add-in is
> * Several rooms per appointment possible
> * No book-on-behalf through the add-in
> * Related admin article: /en/outlook-add-in (setup by admin)